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The protection and security of your personal data is important for us. Since the application of the new EU General Data Protection Regulation (GDPR), we have adapted our data protection policies to the new requirements. Under the data protection link, you can inform yourself about our data protection principles. The s.Oliver Bernd Freier GmbH & Co.KG and its subsidiaries commit themselves to these principles, ensuring a trusted application procedure.

Data privacy statement

Transparency and information obligations

for applicants to

s.Oliver Bernd Freier GmbH & Co. KG, comma, GmbH & Co. KG, Liebeskind GmbH, Freier Group Logistics GmbH & Co. KG, Freier Group Austria GmbH, s.Oliver Benelux B.V., s.Oliver Belgie BVBA, and Freier Group Italy Srl.

 

according to the EU general data protection regulation

(EU GDPR) 

 

With this document we inform you about the processing of your personal data by s.Oliver Bernd Freier GmbH & Co. KG, and the rights to which you are entitled under data protection law.

As such, we satisfy the transparency and information obligations for companies belonging to the Group. These are:

 

s.Oliver Bernd Freier GmbH & Co. KG

comma, GmbH & Co. KG

Liebeskind GmbH

Freier Group Logistics GmbH & Co. KG

Freier Group Austria GmbH

s.Oliver Benelux B.V.

s.Oliver Belgie BVBA

Freier Group Italy Srl.

 

This is because the same data processing systems and processes are used for all applicant data.

 

Responsible Body/Data Protection Officer

s.Oliver Bernd Freier GmbH & Co. KG

s.Oliver-Strasse 1

97228 Rottendorf

Tel.: +49 (0) 9302-309-0

Fax: +49 (0) 9302-309-9473

E-mail: info@soliver.com

 

Contact the data protection officer

If you have any questions about data protection, please contact our data protection officer at the following e-mail address: datenschutz@de.soliver.com 

 

Categories/Origin of data 

In the context of the application process, we collect and process the following personal data:

  • Your master data (surname, first name, name affixes, date of birth, any applicable title)
  • Information on skills and training completed (e.g. CV, certificates)
  • Contact information (address, telephone number, email address)
  • Work permit/residence permit, if applicable
  • Criminal record / certificate of good conduct, as applicable
  • Language skills, as applicable 
  • Driving licence, if applicable
  • Additional (voluntary) information such as the earliest possible start date, regional mobility or desired number of hours and length of contract, previous employment at s.Oliver.
  • Information on how to become aware of the vacancy
  • Where appropriate, optional information regarding community involvement
  • There is also the option of uploading various categories of data or application-relevant information to our portal via your respective social network profiles.

Your personal data will be collected directly from you as part of the application process. Exceptionally, your personal data may also be collected from other bodies in some cases, e.g. recruitment agencies or “headhunters”.

In addition, we use personal information collected in a permissible manner from publicly available directories (e.g. professional networks). For example, we contact candidates via the corresponding features of professional portals, where their professional profiles look like a good fit to us. We then ask these candidates to apply to us through our portal.

 

When you visit our website, we collect and process the following data:

  • Name of the Internet service provider
  • Information about the website from which you visited us
  • Web browser and operating system used
  • The IP address assigned by your Internet service provider
  • Files requested, amount of data transferred, downloads/file exports
  • Information about the web pages you called up from us incl. date and time
  • For reasons of technical security (in particular to defend against attempted attacks on our web server), this data is stored in accordance with Art. 6 Para. 1 lit. f EU GDPR. After 7 days at the latest, anonymization takes place by shortening the IP address so that no reference to the user is made.

 

When registering in our job portal, we collect the following data:

  • Salutation
  • Surname
  • First name
  • Username (not marked but mandatory field)
  • Data protection notice
  • Age of majority
  • Security query
  • E-mail address
  • IP address
  • password

 

We collect the following data when you register for the Job-ABO:

  • Enter data here that are necessary for the Job-ABO.
  • The filter criteria you have chosen to narrow down your search (field of activity, entry level, company, location)
  • Your e-mail address, if you choose to receive our job offers by e-mail. You also have the possibility to choose your job subscription via RSS feed.
  • If you are already logged in with your account, we will additionally link this data to your account.

 

Purposes and legal bases of data processing

During the collection and processing of your personal data, the regulations of the EU GDPR, the Federal Data Protection Act (new) and all further regulations under employment law are always complied with.

According to Section 88 Par. 1 EU GDPR in conjunction with 26 Par. 1 Federal Data Protection Act (new) personal data of employees may be processed for the purposes of employment, if this serves the purpose of deciding whether to establish an employment relationship or to carry out or terminate the employment relationship. 

In addition, permission for data processing, including special categories of personal data, may arise from certain other legislation, in particular due to industry-specific (compliance) requirements.

Of course, a data protection law permission regulation can also represent your consent to data processing. Here we inform you about the purpose of data processing and about your right of revocation according to section 7 paragraph 3 of the EU GDPR and section 88 paragraph 1 EU GDPR in connection with. 26 Par. 2 Federal Data Protection Act (new). When the consent also refers to the processing of special categories of personal data, we will expressly draw your attention to Section 88 Par. 1 EU GDPR in conjunction with the consent. 26 Par. 3 Federal Data Protection Act (new).

Processing of special categories of personal data within the meaning of Section 9 paragraph 1 EU GDPR will only take place when this is required by legal regulations and there is no reason to assume that your legitimate interest in the exclusion of the processing prevails, Section 88 paragraph 1 EU GDPR in conjunction with. 26 Par. 3 Federal Data Protection Act (new).

For the purposes of identifying applications, certain basic information on the candidates is stored on our systems for a period of 365 days (in the case of trainees: for a period of 180 days). This information comprises the full name, date of birth and email address as well as the (internal) candidate number.

 

Registration / user account (Section 6(1a) and (1b) EU GDPR)

On our website, we offer users the option of registering by providing personal data (user account).

In this case, the principle of data economy and data reduction is observed, as only that data which is necessary for registration is marked as a mandatory field with an asterisk (*). This includes, for example, an email address and password, including password repetition.

By registering on our website, the IP address of the user and the date and the time of the registration is stored (technical background data). By clicking the "Register Now" button, you consent to the processing of your data.

Please note: The password assigned by you will be stored in encrypted form. Employees of our company are not able to read this password.

Of course, you can also cancel or delete your registration and/or customer account (if applicable, describe how this can be done).

Alternatively, it is possible to register via your Xing, LinkedIn, Facebook or Google+ account:

 

Registering with Facebook Connect

Instead of directly registering on our website, you can register with Facebook Connect. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. 
If you decide to register with Facebook Connect and click the "Login with Facebook" / "Connect with Facebook" button, you will be automatically redirected to the Facebook platform. Here you log in with your user data. As a result, your Facebook profile will be linked with our website and/or our services. Through this link, we gain access to your data stored at Facebook. These predominantly comprise: 

  • Technical identifier (Facebook ID)
  • Cover image
  • Full name
  • Age range
  • Link to profile
  • Gender
  • Time zone
  • Language used
  • Profile picture
  • Time stamp of last profile update
  • Verification status
  • Email address 

Source: https://developers.facebook.com/docs/facebook-login/permissions 

From these, only the following data will be used for the creation, provision and personalization of your account:

  • First name
  • Surname
  • Email address
  • Technical identifier (Facebook ID)

For more information, please refer to the Facebook terms of use and the Facebook privacy policy. These can be found at: https://de-de.facebook.com/about/privacy/ and https://www.facebook.com/legal/terms/. 

Corresponding contractual regulations and guarantees ensure compliance with the European level of data protection for data transfer and processing in third countries. Data processing or storage in third countries can also be based on your consent (Art. 49 para. 1 p. 1 lit. a GDPR), in this case you will be informed of this separately when obtaining your consent, as well as the possibility of revocation.

 

Registration via Google+

Instead of directly registering on our website, you can register with Google+. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. 
If you choose to register with Google+ and click the "Login with Google" / "Connect with Google" button, you will be automatically redirected to the Google+ platform. Here you log in with your user data. As a result, your Google+ profile will be linked with our website and/or our services. Through this link, we gain access to your data stored at Google+. These predominantly comprise: 

  • Technical ID
  • Email address
  • Complete Name
  • URL for Google+ profile
  • Profile picture
  • Language
  • Number of contacts 

Source: https://developers.google.com/+/web/api/rest/latest/people/get 

Only the following data will be used for the creation, provision and personalization of your account:

  • Technical ID
  • First name
  • Surname
  • Email address 


For more information, please refer to the Google+ terms of use and the Google+ privacy policy. You can find these at https://www.google.com/policies/privacy/

Corresponding contractual regulations and guarantees ensure compliance with the European level of data protection for data transfer and processing in third countries. Data processing or storage in third countries can also be based on your consent (Art. 49 para. 1 p. 1 lit. a GDPR), in this case you will be informed of this separately when obtaining your consent, as well as the possibility of revocation.

 

Registration via LinkedIn

Instead of directly registering on our website, you can register with LinkedIn+. The provider is LinkedIn Corporation, 2029 Stierlin Ct, Mountain View, CA 94043, USA. 
If you choose to register with LinkedIn and click the "Login with LinkedIn" / "Connect with LinkedIn" button, you will be automatically redirected to the LinkedIn platform. Here you log in with your user data. As a result, your LinkedIn profile will be linked with our website and/or our services. Through this link, we gain access to your data stored at LinkedIn. These predominantly comprise:

  • Technical ID
  • Email address
  • Full name
  • URL to LinkedIn profile
  • Profile picture
  • Language
  • Number of contacts 

Source: https://developer.linkedin.com/docs/oauth2

Only the following data will be used for creation, provision and personalization of your account:

  • Technical ID
  • First name
  • Surname
  • Email address 



For more information, please refer to the LinkedIn terms of use and the LinkedIn privacy policy. You can find these at https://www.linkedin.com/legal/user-agreement and https://www.linkedin.com/legal/privacy-policy

Corresponding contractual regulations and guarantees ensure compliance with the European level of data protection for data transfer and processing in third countries. Data processing or storage in third countries can also be based on your consent (Art. 49 para. 1 p. 1 lit. a GDPR), in this case you will be informed of this separately when obtaining your consent, as well as the possibility of revocation.

 

Registration via XING

Instead of directly registering on our website, you can register with Xing. The provider is XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany
If you choose to register with Xing and click the "Login with Xing" / "Connect with Xing" button, you will be automatically redirected to the Xing platform. Here you log in with your user data. As a result, your Xing profile will be linked with our website and/or our services. Through this link, we gain access to your data stored at Xing. These predominantly comprise:

  • Technical ID
  • Email address
  • Full name
  • URL to Xing profile
  • Profile picture
  • Language
  • Number of contacts

Source: https://dev.xing.com/docs/authentication

Only the following data will be used for the creation, provision and personalization of your account:

  • Technical ID
  • First name
  • Surname
  • Email address 


For more information, please refer to the Xing terms of use and the Xing privacy policy. You can find them athttps://www.xing.com/terms and https://privacy.xing.com/de/datenschutzerklaerung

 

Job Abo

Our portal offers the option of setting up a job abo, based on the search criteria. The current vacancies will then be sent via email or RSS feed.

 

Security of data transfer

We use appropriate technical and organisational security measures to protect the data stored by us against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. The security levels are checked continuously in cooperation with security experts and adapted to new security standards.

The security of your data is of course a matter of concern for us, including during any transfer within the s.Oliver Group or to our partners/third parties – correspondingly, secure transmission methods are chosen:

The transfer of data generally occurs via transport-encrypted connections. Here we use state-of-the-art protocols, such as TLS 1.2 with PFS.

Data exchanges to and from our website are therefore entirely encrypted. The transmission protocol we offer for our website is HTTPS, using the latest encryption protocols.

 

Recipients of data / categories of recipients

In our company, we ensure that only those departments and individuals receive your application data as required by them in order to implement the application process. The internal transmission of data within a group of companies will take place only if you have given us your consent for this. An overview of the associated companies is given here:

 

s.Oliver Bernd Freier GmbH & Co.KG

s.Oliver-Strasse 1

97228 Rottendorf

 

Comma, GmbH & Co.KG

Ostring

97228 Rottendorf

 

Liebeskind GmbH

Stralauer Allee 10-11

10245 Berlin

 

Freier Group Logistics GmbH & Co.KG

Schießhausstraße 11

97228 Rottendorf

 

s.Oliver Benelux B.V.

Amerikalaan 2

6199 AE Maastricht Airport

 

Freier Group Austria GmbH

Moosfeldstrasse 1

5101 Bergheim

 

Freier Group Italy Srl.

Studio Tributario e Societario

Via Antonia de Recanate 1

I - 20124 Milan

 

s. Oliver België BVBA

Fashion Gardens, F122-124

Atomiumlaan Postbus 110

1020 Brussels

 

In the case of unsolicited applications sent to us via the application tool, it is possible for your application to be forwarded within the Group, so that a check can be made as to whether your application matches any current vacancies.

Please note that in the case of simultaneous or multiple (direct) applications for various companies within the Group, each HR or specialist department will be made aware of the relevant applications and their status.

Our portal offers the option of sharing job vacancies.  This can be done via email or social media. By way of clarification: s.Oliver does not forward any personal data via these channels to third parties. Service providers are not used in the process of the selection of candidates; each application will be processed exclusively within the s.Oliver Group.

 

Storage duration of the data

We will delete your data as soon as it is no longer required for the above-mentioned purposes. For application documents, this occurs after six months. For six months after the completion of the application process, application data is stored for statistical purposes in anonymous form.

Further storage for the purpose of filling future vacancies via our Talentpool, which had not been published at the time of application, occurs only if you have given us your express consent.

Data will only be retained beyond this in cases in which we are obliged or entitled to do so, e.g. if you have given us permission to store your data for a certain, longer period, or in exercising a right.

Regulations that oblige us to store it can be found, e.g., in the German Commercial Code or the Tax Code. This can result in a retention period of up to ten years. In addition, the statutory limitation periods must be observed.

Please note in connection with your user account (this is made up of the full name and the email address): The access data for the respective application account will be deleted after six months. 

Renewal is only possible if you send us appropriate consent: this then extends the life of your account for a further six months. If, at the end of his/her retention period, a given user has an ongoing application, the retention period shall be extended until the end of this application.

 

Rights of the persons affected

 The rights for you as an affected person are standardised in Sections 15 - 22 EU GDPR.

These include:

  • The right to information (Section 15 EU GDPR)
  • The right to correction (Section 16 EU GDPR)
  • The right to deletion (Section 17 EU GDPR)
  • The right to restriction of the processing (Section 18 EU GDPR)
  • The right to object to the processing (Section 21 EU GDPR)
  • The right to data transferability (Section 20 EU GDPR)

 To exercise these rights, please contact datenschutz@soliver.com

 

When we process your data to protect legitimate interests, you can object to such processing at any time for reasons arising from your particular situation; this also applies to profiling that is based on these provisions. 

We will then no longer process your personal data, unless we can prove compelling reasons worthy of protection for the processing that outweigh your interests, rights and liberties, or when the processing serves to assert, exercise or defend legal claims.

When we process your personal data for the purpose of direct marketing, you have the right to object without giving reasons; this also applies to profiling, insofar as it is connected with such direct marketing. When you object to the processing for direct advertising purposes, we will no longer process your personal data for these purposes.

 

Right of complaint

You have a right to submit a complaint to a data protection supervisory authority. The supervisory authority responsible for us is:

Bavarian State Office for Data Protection Supervision (BayLDA)

Promenade 27

91522 Ansbach

 

Intention to transfer data to a third country

A transfer of data to third countries (outside the European Union or the European Economic Area) will generally not take place, or will take place only insofar as you have given us your consent, or if required by law.

 

Obligation to provide the data

A decision regarding the establishment of an employment relationship – i.e. about the prospect of a successful application – cannot be made without the provision of certain personal information and data. Also at this stage, the legal rights and obligations are to be adhered to, requiring certain data to be requested.

 

Automated individual case decisions

We do not use purely automated processing procedures to bring about a decision.

 

Links to other providers

Our website also contains - clearly recognisable - links to the websites of other companies. As far as there are links to websites of other providers, we have no influence on their contents. Therefore, no guarantee and liability can be assumed for these contents. The respective provider or operator of the pages is always responsible for the contents of these pages.

At the time of linking, the linked pages were checked for possible legal infringements and recognisable infringements. Illegal contents were not recognisable at the time of linking. However, permanent monitoring of the content of the linked pages is unreasonable without concrete evidence of a violation of the law. Upon notification of violations of the law, such links will immediately be removed.

 

Data transmitted by the browser/Internet technology

Your visit to our website is logged. The IP address currently used by your PC is collected, along with the date and time, type of browser and operating system of your PC, as well as the webpages you have viewed. This data is used only for the purposes of data security. No other evaluation of the data will be undertaken, except for statistical purposes (and even then it will be in anonymous form). In addition, no personal surfing profiles or similar will be created or processed.

 

Cookies (Art. 6 para. 1 p. 1 lit. f EU GDPR)

Our internet pages use so-called cookies in several places. They serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser (locally on your hard drive). Based on our legitimate interest (Art. 6 para. 1 p. 1 lit. f EU GDPR), we use technically necessary cookies, which are required for the operation of the website and to ensure its functionality. Depending on the purpose, these are stored permanently - even after the session has ended - (so-called persistent cookies, e.g. opt-out) or are deleted when the browser is closed (so-called session cookies - these are only valid for one browser session).

Most web browsers accept cookies automatically. Of course, you can also deactivate, restrict or even delete cookies on your end device manually via the settings of your browser or software-supported.

Please note: If you deactivate the setting of cookies, not all functions of our website may be fully usable.

 

 Google Fonts (Art. 6 para. 1 lit. f EU GDPR)

External fonts, Google Fonts, are used on this website. Google Fonts is a service of Google Inc. ("Google").

The integration of these web fonts is done by a server call, usually by a Google server in the USA. This transmits to the server which of our Internet pages you have visited.

The IP address of the browser and the end device of the visitor to these Internet pages is also stored by Google. You can find more information in Google's privacy policy, which you can access here:

www.google.com/fonts#AboutPlace:about

www.google.com/policies/privacy/

Google Fonts are used in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 (1) lit. f EU GDPR.

It is possible that the collected data will be forwarded to another country. Please note that this service may transfer data outside the European Union and the European Economic Area and to a country that does not offer an adequate level of data protection. If the data is transferred to the U.S., there is a risk that your data may be processed by U.S. authorities for control and monitoring purposes, without any possible legal remedy available to you. However, we take the possible measures necessary under data protection law in accordance with Art. 44 et seq. EU GDPR to establish the level of data protection in the third country.

 

Google reCAPTCHA (Art. 6 para. 1 lit. f EU GDPR)

On this website we use the reCAPTCHA function of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. This function is primarily used to distinguish whether an input is made by a natural person or abused by machine and automated processing.

The legal basis for the processing is Art. 6 (1) lit. f EU GDPR on the basis of our legitimate interest in the security of our website and in preventing abuse and spam.

The query includes the sending of the IP address and possibly further data required by Google for the reCAPTCHA service to Google. For this purpose, your input is transmitted to Google and used there.

This service may forward the collected data to another country. Please note that this service may transfer data outside the European Union and the European Economic Area and to a country that does not provide an adequate level of data protection. If the data is transferred to the U.S., there is a risk that your data may be processed by U.S. authorities for control and monitoring purposes, without any possible legal remedy available to you. However, we take the possible measures necessary under data protection law in accordance with Art. 44 et seq. EU GDPR to establish the level of data protection in the third country.

You can view Google's terms of use at http://www.google.de/intl/de/policies/terms/regional.html, the additional Detailed information on data protection can be found on Google's website ("Google Privacy Policy"): http://www.google.de/intl/de/policies/privacy/

Opt-out: https://adssettings.google.com/authenticated

 

Talent Acquisition & Talent Management Company AG

We use a cookie from Talent Acquisition & Talent Management Company AG, Friedrich-List-Straße 23, 35398 Gießen, Germany on our website. This cookie is used to locally store the language of the respective user in order to always display the correct language. No personal data is collected and processed or transferred to Talent Acquisition & Talent Management Company AG.

 

Localisation

Our locations can be found in the pop-up map; your personal location is only used when you activate the "locate me" button.

 

Contact enquiry / contact form

You have the option of sending us a contact enquiry; we use a “contact form” to enable this. The contact form can be found by clicking on the "Contact" tab.

In the context of a contact enquiry we collect and process the following data:

  • Your name
  • Your email address
  • Your message

Here, the principle of data economy and data avoidance is observed, in that you only have to provide the data that we absolutely need to contact you. These are your e-mail address and the message field itself. In addition, your IP address is processed out of technical necessity as well as for legal protection. All other data are voluntary fields and can be provided optionally (e.g. to answer your questions more individually).

To protect the security and confidentiality of your data as best as possible, we implement appropriate security measures. Your request will be transmitted to us in encrypted form (if necessary, specify/supplement for content encryption).

If you contact us by e-mail, we will process the personal data provided in the e-mail solely for the purpose of processing your inquiry. If you do not use the forms offered for contacting us, no further data collection will take place.

 

Consent of minors

Your privacy is very important to us. Since we also have opportunities for minors, such as apprenticeships or traineeships, please confirm in the course of your registration that you are at least 16 years of age, or that your parent or guardian has given their consent.

 

Do you have any further questions?

Please contact us at datenschutz@de.soliver.com if you have any other questions.

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